Purchasing Agent

Location: Culver City, CA
Date Posted: 28-06-2018
Summary
Purchasing agent is responsible for maintaining and exploring new vendor relationships in order to negotiate vendor terms and prices; verifies all information is in line with company needs before authorizing purchase orders and payments.Purchasing agent is responsible for tracking orders against budget as well as ensuring deliveries are scheduled as required for corresponding region/department.


Essential Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  • Adheres to existing purchasing policies, processes, and procedures; assist in managing/implementing procurement software
  • Carries inventory control policies and procedures
  • Create new vendor accounts
  • Works within a given budget to purchase goods and services for an organization
  • Ensures that products are delivered in a timely manner, and that the quality of the goods received is satisfactory; notify staff and management of any delays and problems
  • Negotiates with contractors on price, mode of shipping, and deliver time
  • Verifies purchase requisitions by comparing items requested to master list if applicable; clarifying unclear items; recommending alternatives.
  • Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
  • Create new vendor accounts
  • Checks invoices for accuracy and authorizes the accounts payable department to issuepayment
  • Source all necessary materials for all locations, nationally
  • Works with commercialization team to source reliable packaging components


Required Knowledge, Skills, and Abilities
  • Possesses strong negotiation skills
  • Has good verbal communications skills
  • Is timely in following up on contracts and checking on back ordered items
  • Is capable of staying within a given budget
  • Has good math skills and is quickly able to calculate the cost of goods and services
  • Is trustworthy and does not abuse authority or misappropriate funds

Supervisory Responsibility
This position has no supervisory responsibilities.


Work Environment
This job operates in a clerical, office setting. This role routinely uses standard office equipment
such as computers, phones, photocopiers, filing cabinets and fax machines.


Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job.
This is a largely sedentary role; however, some filing is required. This would require the ability
to lift files, open filing cabinets and bend or stand on a stool as necessary.


Position Type and Expected Hours of Work
This is a full-time position. Typical days and hours of work are Monday through Friday 9:00 a.m.
to 6 p.m.


Travel
Some travel may be expected for this position.
 
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